Comprehensive Guide on How to Print PowerPoint with Notes - 5 Solutions & AI Enhancer Inside
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Do you know how to print PowerPoint with notes? This guide provides 5 feasible methods, as well as additional tips to help you enhance your presentation.
PowerPoint is a well-known tool for creating presentations. And this powerful tool doesn't stop there, its built-in Notes feature can further enhance your productivity. With Notes, you can record detailed content, thoughts, flow of your presentation, or additional information, background knowledge, and more.
But then the problem arises. When you need to print a PowerPoint file with notes, it's likely that you don't know how to do it, or even suffer from missing notes, confusing layout, and so on. In this guide, we will walk you through the how to print PowerPoint with notes step by step, providing the methods needed for various different situations. Helping you to easily access a physical copy of your presentation, as well as the additional information you have added in the notes section. Whether you are a businessperson, educator or student, this article is not to be missed.
- On This Page
- When You Need to Print PowerPoint with Notes?
- How to Print PowerPoint with Notes - Basic Solution
- How to Print PowerPoint with Notes on Mac
- How to Print Notes in PowerPoint Without Slide Thumbnails
- How to Print Notes from PowerPoint in Word
- How to Save PowerPoint with Notes as PDF
- AI Powered PowerPoint Creation: Tackle Slides Design and Notes Layout
When You Need to Print PowerPoint with Notes?
The use of PowerPoint is often to play it on some device, however, in many cases it is beneficial to print PowerPoint. There are several reasons why you might want to learn how to print PowerPoint slides with notes:
- Pre - Rehearsal Presentation: A printed copy of your slides with notes can be a great aid during rehearsal. It helps you remember key points, practice your delivery, and smoothly transition between slides.
- Handouts for Your Audience: Providing handouts with slides and notes to your audience can enhance their understanding of your presentation. It gives them additional information to follow along and take away.
- Backup for Emergencies: In case of technical issues during a presentation, having a printed copy with notes ensures that you can still deliver your content without relying on the digital version.
How to Print PowerPoint with Notes - Basic Solution
If you are using a Windows device, then follow the steps below to easily accomplish the task of printing PowerPoint with notes:
Step 1: Launch Microsoft PowerPoint and open the presentation that contains the notes you want to print.
Step 2: Click on the "File" tab in the top-left corner of the PowerPoint window, and then select "Print" from the left side menu. Or directly press Ctrl +P on your keyboard.
Step 3: Select your printer, and then, under the Settings area, click on the dropdown that display "Full Page Slides" tab. Select "Notes Pages" from the options.
This will ensure that each page of your printout will contain one slide along with its corresponding notes below it.
Step 4: Choose to print all slides or enter the range you want to print. Then adjust the number of copies, color, page orientation and other settings.
Step 5: When finished, click the "Print" button to start printing your PowerPoint with notes.
Also Read: PPT to Notes AI: Convert PowerPoint to Readable Notes >>
How to Print PowerPoint with Notes on Mac
If your primary device is a Mac, don't worry. Except for a slightly different interface, the operation is pretty much the same as Windows.
Step 1: Open your presentation with notes on Mac.
Step 2: Click on File > Print, or press Command+P.
Step 3: In the popup window, expand the PowerPoint tab, and then, in the Layout tab, select Notes. This will arrange the printout to show one slide per page with the associated notes.
Step 4: Now, select Printer and adjust the rest of the options as required and click Print.
How to Print Notes in PowerPoint Without Slide Thumbnails
Sometimes, you can absolutely make sure that your Presentation document is error-free. It's just that you need to print out a copy of Notes to give you a hint of the content and the flow of your presentation to ensure that you don't leave out important information. Or just want to add some necessary background knowledge or references for the audience. In this case, you can refer to the following steps:
Step 1: Open your presentation with notes, and select View > Notes Page to open each slide in Notes Page view.
Step 2: Now, select the slide thumbnail and press Delete to delete it. Repeat this for each slide until all the thumbnails have been deleted. You must do this step manually.
It just deletes the slide thumbnails from your notes pages, and will not affect the original version of your slides.
Step 3: Select File > Print. Then follow the steps in the ‘Base Solution’ to select “Notes Pages” from the options.
Step 4: Select a printer and complete other adjustments, click Print.
How to Print Notes from PowerPoint in Word
You can also export notes from Microsoft PowerPoint in .docx format so that you can further edit and adjust them in Word and print them. Here are the specific steps:
Step 1: Open the PowerPoint presentation, click on the "File" tab, then select "Export".
Step 2: In the export options, choose "Create Handouts", and click again to confirm.
Step 3: A window titled "Send to Microsoft Word" will appear. Here, you can choose between two options: "Notes next to slides" or "Notes below slides". Select the layout that suits your needs.
Step 4: Click "OK", and Word will automatically open a new document with your slides and notes in the format you selected.
Then you can print PowerPoint with notes in File > Print location with similar operation in Word.
Also Read: How to Convert Word to PPT Free Online? 5 Easy Ways Solved >>
How to Save PowerPoint with Notes as PDF
Different versions of PowerPoint or different printers may mess up the layout of the printed Notes and slides. If you don't have a printer of your own, or if you are experiencing formatting problems when printing, then you can try to export the PowerPoint file to PDF:
Step 1: Open the PowerPoint file, click on "File", then select "Save As".
Step 2: Select the location where you want to save. Then, in the "Save as type" dropdown, choose "PDF".
PDF is usually better at retaining formatting, ensuring consistent formatting across different devices.
Also Read: 4 Best Free PDF to PPT AI Tools You Must Know 2025 >>
AI Powered PowerPoint Creation: Tackle Slides Design and Notes Layout
In everyday use, printing PowerPoint with Notes often encounters confusing formatting, cumbersome settings, poor quality and other difficulties, which consumes a lot of time and effort, and may also affect the final rendering results. However, AI brings us a turnaround.
Vidwud AI PowerPoint Generator is a great solution to formatting and layout problems. This free web-based tool has a simple and intuitive interface that is easy to use. Just enter one line in the prompt box and you can generate a complete slide outline in less than 1 minute. You can also easily complete customization operations and let AI automate the layout and design in your preferred style to generate a complete presentation. It skillfully solves away the troubles of formatting and quality, and greatly improves the efficiency of presentation creation and printing.
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Efficient Design and Layout: Vidwud generates visually appealing slides in an instant based on built-in professional design templates and layout algorithms. It can also automatically adjust fonts and colors based on the content to ensure that the overall style of the notes and slides are consistent.
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Intelligent Content Generation: This AI PowerPoint Generator from text can generate a logical and coherent draft of the content by simply describing the general idea, streamlining the conceptualization process. Users no longer need to manually gather information and write the content for each slide one by one. This leaves plenty of time for subsequent printing.
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Optimize Visual Presentation: Vidwud comes with a huge media library in the built-in editor, allowing users to choose their own quality images and icon to further enrich the slideshow. Users have the flexibility to adjust colors, fonts, layouts, etc. to ensure that the print results meet expectations and present a professional, beautiful visual presentation.
Conclusion
Learn how to print PowerPoint with notes doesn't have to be a complicated process. By following these steps and tips, you can easily create a printed copy of your presentation that includes all the important information in the notes section. Of course, if you're still struggling to create a polished presentation, take the plunge and try Vidwud AI PowerPoint Generator. The AI-enhanced Presentation authoring tool allows you to create captivating slideshows in a matter of clicks!
Andrew Garcia
Andrew Garcia is a writer covering AI, digital art, and online tools. This allows him to respond to a multitude of technical needs. Andrew always keeps his passion and creativity on its toes, taking the temperature of trends to have readers up to date on the hottest, latest, best stuff out there.
